Compare Best Web Conferencing Software 2020

Web conferencing software allows employees to be part of the conversation no matter where they are.
We’ve compiled a comprehensive list of the best Web Conferencing software providers out there, so you
can choose the best one for you and your team.

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The Benefits of Purchasing a Web Conferencing Service

You do business in the "now" but your employees are scattered throughout the world. You need to get information out to your customers quickly and efficiently. You want to beat your competition. The costs of doing business the old fashioned way have skyrocketed. These and many other reasons are why you should consider purchasing a web conferencing service for your organization.

What is Web Conferencing?

The simplest explanation is that it is a way to connect with others through the web. This could be in a Skype format where everyone can see the presenter's face and interact with him or her. This is a step up from video conferencing. It could also be in its traditional format showing presentation slides and having the audience participate via audio chat. The important criteria for any web conference is that all users at see the screen at the same time.

What does a Web Conferencing Service do?

It takes the guesswork out of making the necessary Internet connections. It also provides tools that make it easier for participants to connect and interact. The basic premise is that these services help make the set-up and monitoring less frustrating for users and presenters. This means that the presenter spends less time trying to get the screens to pop up simultaneously and more time creating good content for their seminar or conference.

How can Web Conferencing benefit my organization?

Having web conferencing can benefit your organization in a number of ways. You save both gas and time with web conferencing. You are better able to get your message across to diverse audiences with web conferences. You have more interaction with your targeted customers and can get your message across to them quickly and more efficiently. You might also benefit from increased employee productivity and a larger knowledge base. Video conferencing especially helps when you need to visualize the product or service instead of just reading or hearing about it.

Are there different types of Web Conferencing Services available?

In one word…Yes. It is prudent to do the research to find out the best service for your organization. Some conferencing services only offer limited tools to maintain stability and process information in real time, while other conferencing services offer a wide array of Internet tools for you to use. It definitely depends on what you plan to do online. For example; you might just want to do a simple PowerPoint presentation for your employees. In this case, you'd probably only need a service that monitors the connections and allows minimal interaction.

International calling rates and other considerations are often cited as a deterrent to effective web conferencing. When searching for a web conference service it is important to note the International Toll Free Services (ITFS) and dial-in costs. Functionality between networks is also a big consideration when selection a service that fits your organization's needs.

What are the economic and physical benefits of using web conferencing?

The most tangible benefit is the savings you'll acquire from not having to attend physical meetings. The economic benefits can outweigh the physical benefits of meeting people face to face, especially when your employees are in different locations around the world. Web conferencing is an invaluable way to get information to a targeted audience quickly and efficiently. It also provides a good forum for people to connect on a variety of topics without leaving their place of business. Web conferencing offers many other tangible benefits to your organization such as shared knowledge.


There are a number of companies that provide web conferencing services. Let's take a look at the providers leading the pack:

GoToMeeting is a web conferencing solution that has plans to work for everyone from entrepreneurs to enterprise businesses. It features a free plan with impressive functionality, but a limit of three participants per web conference. Users can opt for 3 different paid plans if they need to accommodate more conference participants or further functionality.

You can host meetings with GoToMeeting​ from anywhere because it is browser-based, rather than being device-based.

A unique feature offered by GoToMeeting is its ability to integrate with all of the other apps in your workflow, including Salesforce, Outlook and Gmail. Some of the other advantages of GoToMeeting are:

•  24/7 customer support

•  Enterprise sign in so employees can sign in using work email login

•  Sightboard to broadcast what you're doing

•  Every customer receives a personal meeting room with custom URL

RingCentral's web conferencing allows for meetings with up to 200 people. The meetings are truly interactive, with participants able to share content and join annotation.

Both the meeting’s host and its participant can take part in the video conference through their computers, smartphones or tablets.

Users can share presentations, whiteboard, websites, and files from cloud services like Dropbox and Google Drive. The following are some of the key features offered by RingCentral​'s web conferencing:

•  Host live webinars and training sessions

•  Record meetings and share playback

•  Connect from anywhere around the world

•  Advanced annotation tools

Rhub is unique in that it provides users with their own server from which they can run web conferences. This offers an added measure of privacy and security, as well as advanced features.

Rhub​ can support up to 30 webcams per session, offering web conferencing in 1080p HD video. It is both computer and mobile compatible, with more than 3,000 people able to attend at once.

It features short delay times to ensure the highest quality web streaming. Some of the top features of Rhub's web conferencing are:

•  Plug and play installation

•  Browser-based conferencing support

•  Government-grade security

•  Free trial available